12 Best Fireflies.ai Alternatives (2026)
Fireflies.ai is automatically records, transcribes, and summarizes meetings and syncs the notes to your crm.. Teams that switch usually cite a cheaper per-seat price for the team, bot-free capture and stronger privacy terms, CRM sync and deal coaching for sales. The alternatives below are ranked by published head-to-head verdicts, not sponsorship.
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Reviewed by vsref Editorialfacts verified Aug 24, 2026Methodology →
Where to switch, by reason
All 36 ai meeting notetakers alternatives
How the top Fireflies.ai alternatives compare
A closer look at the top 6: each Fireflies.ai alternative's standing among AI meeting notetakers peers, its verdict record against Fireflies.ai, and the trade-offs of leaving.
1. Fathom
Among the 30 ai meeting notetakers tools we track, Fathom has the 19th-widest language coverage.
In our published verdicts, Fathom beats Fireflies.ai for solo & free.
The reverse angle matters too - Fireflies.ai vs Fathom: ~2.5× the languages.
Published pricing starts at $16 per seat per month (annual billing), verified July 2026.
Why teams switch: Fathom's free plan includes unlimited recording, with only advanced AI summaries capped at 5 per month. Fireflies.ai's free plan caps team storage at 400 minutes and limits monthly AI credits, a tighter overall limit for a solo user or tiny team building up a history of calls. Both free tiers include unlimited transcription minutes and an AI meeting summary. Fireflies.ai's cheapest paid seat is $18/seat/mo billed monthly. Fathom charges $20/seat/mo billed monthly, a smaller gap than the free tier difference. The more usable free plan makes Fathom the better starting point.
Solo & Free verdict →
Overall verdict: Fireflies.ai wins six of the seven use cases, losing only Solo & Free to Fathom. It exports transcripts in PDF, DOCX, SRT, CSV, JSON, and MD, versus copy and paste only for Fathom, and lists CRM integrations with Salesforce, HubSpot, Affinity, and Redtail, helping it win Recruiters, Sales Teams, and Product & UX Research. Fireflies.ai also lists Linear among its integrations, giving it an edge in Engineering Teams. Fathom takes Solo & Free because its free plan includes unlimited recording, while Fireflies.ai's free plan caps team storage and limits monthly AI credits. Across most buying scenarios, Fireflies.ai is the stronger overall choice.
| Team size | Monthly bill |
|---|---|
| 1 seatSolo / freelancer | $16 |
| 10 seatsGrowing team | $160 |
| 50 seatsDepartment | $800 |
$16/seat/mo on annual billing ($20 billed monthly), verified Jul 20, 2026. Team bill from the published per-seat rate on annual billing; free-tier caps are on the fact sheet. How we compute costs →
2. Otter.ai
Among the 30 ai meeting notetakers tools we track, Otter.ai has the 30th-widest language coverage.
Our use-case verdicts have Otter.ai ahead of Fireflies.ai for consultants & agencies.
Seen from the other side, Fireflies.ai vs Otter.ai: ~17× the languages.
Otter.ai lists $8.33 per seat per month (annual billing), verified July 2026.
Why teams switch: Otter.ai wins on price: $8.33/seat/mo annually versus $10/seat/mo for Fireflies.ai, a real gap for agencies billing many seats across client accounts. Neither tool leads on capture, since both cover in person and mobile recording and both offer a bot free way to join meetings. Storage favors simplicity too: Otter.ai is unlimited on paid plans, while Fireflies.ai caps Pro seats at 8,000 minutes and only goes unlimited on Business and above. Fireflies.ai does export to more file formats, but that matters less than seat cost when billing scales across many client accounts.
Consultants & Agencies verdict →
Overall verdict: Fireflies.ai wins the broader comparison, taking six of the seven use cases to Otter.ai's one. It leads on privacy and compliance, since Fireflies.ai includes a HIPAA BAA with its plans while Otter.ai only offers one as a paid add-on, and Fireflies.ai excludes customer data from AI training while Otter.ai does not. For solo and free users, Fireflies.ai's free tier offers unlimited transcription minutes versus Otter.ai's cap of 300 min/mo. Recruiters and sales teams both benefit from Fireflies.ai's broader transcript export formats (PDF, DOCX, SRT, CSV, JSON, MD) and wider integrations. Otter.ai only wins for consultants and agencies, where its lower annual price of $8.33/seat/mo against $10/seat/mo for Fireflies.ai and unlimited storage tip the balance.
| Team size | Monthly bill |
|---|---|
| 1 seatSolo / freelancer | $8.33 |
| 10 seatsGrowing team | $83.30 |
| 50 seatsDepartment | $416.50 |
$8.33/seat/mo on annual billing ($16.99 billed monthly), verified Jul 20, 2026. Team bill from the published per-seat rate on annual billing; free-tier caps are on the fact sheet. How we compute costs →
Full Otter.ai vs Fireflies.ai comparison → · Otter.ai review →
3. tl;dv
Among the 30 ai meeting notetakers tools we track, tl;dv has the 23rd-widest language coverage.
Before switching, weigh what stays behind - Fireflies.ai vs tl;dv: ~3× the languages.
Its published rate is $18 per seat per month (annual billing), verified July 2026.
Overall verdict: Fireflies.ai wins the overall bottom line, sweeping all seven use cases. It backs this up with a lower annual price of $10/seat/mo against tl;dv's $18/seat/mo, a documented HIPAA BAA and richer transcript export formats that tl;dv does not publish, and CRM integrations that include Salesforce, a CRM tl;dv's own list of HubSpot, Zoho, and Salesloft leaves out. Fireflies.ai also supports 100 languages against tl;dv's 30. tl;dv keeps pace on core meeting capture and compliance basics like GDPR and SOC 2, but does not out-document Fireflies.ai on a single use case here. Verdict: Fireflies.ai wins.
| Team size | Monthly bill |
|---|---|
| 1 seatSolo / freelancer | $18 |
| 10 seatsGrowing team | $180 |
| 50 seatsDepartment | $900 |
$18/seat/mo on annual billing ($29 billed monthly), verified Jul 20, 2026. Team bill from the published per-seat rate on annual billing; free-tier caps are on the fact sheet. How we compute costs →
4. Avoma
Among the 30 ai meeting notetakers tools we track, Avoma has the 12th-widest language coverage.
Head-to-head, Avoma takes sales teams from Fireflies.ai and matches it for privacy & compliance.
Before switching, weigh what stays behind - Fireflies.ai vs Avoma: ~65% more languages.
Its published rate is $19 per seat per month (annual billing), verified July 2026.
Why teams switch: Avoma connects to five CRMs, Salesforce, HubSpot, Pipedrive, Copper, and Zoho, versus four for Fireflies.ai, Salesforce, HubSpot, Affinity, and Redtail. For a typical sales team, Avoma's mix leans toward more widely used sales CRMs like Pipedrive and Zoho, where Fireflies.ai's extra coverage sits in niche tools like Affinity and Redtail. Both tools generate automatic action items, clips and highlight reels, and live transcription, so execution is even. On an annual seat, Fireflies.ai costs $10 per month while Avoma costs $19 per month, but the CRM fit is what decides this use case, and that favors Avoma.
Sales Teams verdict →
5. Gong
Among the 30 ai meeting notetakers tools we track, Gong has the 11th-widest language coverage.
Before switching, weigh what stays behind - Fireflies.ai vs Gong: ~45% more languages.
6. Granola
Among the 30 ai meeting notetakers tools we track, Granola has the 25th-widest language coverage.
Our use-case verdicts have Granola ahead of Fireflies.ai for solo & free.
Seen from the other side, Fireflies.ai vs Granola: ~6× the languages.
Why teams switch: For solo users and tiny teams, Granola's free plan does not cap total recording volume, it simply limits visibility to the last 30 days of notes, while Fireflies.ai's free plan hard caps stored recordings at 400 minutes for the whole team plus 20 AI credits, a ceiling a busy solo user can hit quickly. Once a paid seat is needed, Granola runs $14/seat/mo against Fireflies.ai's $18/seat/mo billed monthly, the cheaper single seat this use case is looking for. Both include an AI meeting summary. Fireflies.ai does offer unlimited free transcription minutes per meeting, but the 400 minute storage ceiling limits how much history sticks around.
Solo & Free verdict →
Full Granola vs Fireflies.ai comparison → · Granola review →