Avoma vs Fireflies.ai

On annual billing Fireflies.ai costs $10 per seat per month against Avoma's $19, nearly half the price, a decisive saving for agencies staffing many seats across client accounts. Both tools support in-person and mobile capture and both offer a bot-free option, so those points are even. Avoma does lead on storage: it offers unlimited recording on every plan, while Fireflies.ai caps storage at 8,000 minutes per seat on its Pro plan before going unlimited on Business and above. But for consultants and agencies where per-seat cost decides it, Fireflies.ai's lower price wins out.

Fireflies.ai integrates with Slack, Notion, Zapier, Linear, and Airtable, putting meeting notes directly into the tools engineering teams already use for tracking work, including a dedicated connection to Linear. Avoma's integrations, Slack, ClickUp, Outreach, Salesloft, and Aircall, lean more toward sales workflows. Both tools generate automatic action items, support a public API, and produce AI meeting summaries, so execution is even there. On an annual seat, Fireflies.ai costs $10 per month while Avoma costs $19 per month. For async engineering teams, Fireflies.ai is the stronger match.

Avoma and Fireflies.ai both include a HIPAA BAAHIPAA BAA - A signed Business Associate Agreement that lets you handle protected health information under US healthcare privacy law. and both exclude customer data from AI training, covering the two most important requirements for legal, healthcare, and security-conscious teams equally. Both also offer a bot-free capture option and support GDPR and EU data residency, and both publish enterprise-level admin data-retention controls. On every point that decides this use case, the two tools are matched, so there is no clear edge either way for privacy and compliance buyers.

Both tools offer clips and highlight reels, full video recording, and an ask-your-meeting AI chat, so the core research workflow is even. Fireflies.ai pulls ahead on the details: Fireflies.ai exports transcripts in PDF, DOCX, SRT, CSV, JSON, and MD, far more formats than Avoma's VTT and TXT, and Fireflies.ai supports 100 languages while Avoma supports 60. For researchers who need flexible exports and broad language coverage across many interview sessions, Fireflies.ai is the better fit.

Both tools produce AI meeting summaries and speaker identification, so interview notes come out clean either way. Fireflies.ai pulls ahead on export: it supports PDF, DOCX, SRT, CSV, JSON, and MD, far more formats than Avoma's VTT and TXT, which matters directly for recruiters moving candidate transcripts into an ATS. Fireflies.ai is also cheaper on an annual seat, $10 versus Avoma's $19. With both the format flexibility and the price favoring it, Fireflies.ai is the stronger choice for recruiters.

Avoma connects to five CRMs, Salesforce, HubSpot, Pipedrive, Copper, and Zoho, versus four for Fireflies.ai, Salesforce, HubSpot, Affinity, and Redtail. For a typical sales team, Avoma's mix leans toward more widely used sales CRMs like Pipedrive and Zoho, where Fireflies.ai's extra coverage sits in niche tools like Affinity and Redtail. Both tools generate automatic action items, clips and highlight reels, and live transcription, so execution is even. On an annual seat, Fireflies.ai costs $10 per month while Avoma costs $19 per month, but the CRM fit is what decides this use case, and that favors Avoma.

Avoma has no free tier at all, while Fireflies.ai offers a free plan with 400 minutes of storage per team and 20 AI credits, plus unlimited free transcription minutes, a real starting point for an individual before paying anything. When it is time to upgrade, Fireflies.ai's paid seat is also far cheaper, $18 per month versus Avoma's $29. Both tools include an AI meeting summary. For solo users and tiny teams prioritizing a capable free plan and the cheapest paid seat, Fireflies.ai is the clear winner.