Fathom vs Fireflies.ai

Fireflies.ai costs $10/seat/mo on the annual plan versus $16/seat/mo for Fathom, a meaningful saving for agencies billing seats across many client accounts. Both tools support in-person and mobile capture and a bot-free option, so client meetings can be recorded without a bot joining either way. Fathom offers unlimited recording storage on every plan, while Fireflies.ai caps Pro plans at 8,000 minutes per seat before storage goes unlimited on Business and above. Fireflies.ai also exports transcripts in PDF, DOCX, SRT, CSV, JSON, and MD, far beyond Fathom's copy and paste only export. The lower annual seat price and richer exports outweigh the storage difference.

Fireflies.ai lists Linear among its integrations, alongside Slack, Notion, Zapier, and Airtable, giving engineering teams a direct route from meeting notes into their issue tracker. Fathom integrates with Slack, Notion, Asana, and Zapier but does not list Linear. Both tools generate automatic action items and offer a public API, and both include an AI meeting summary, so hands off task capture works either way. Fireflies.ai is also cheaper on an annual plan, $10/seat/mo versus $16/seat/mo for Fathom. That direct Linear integration tips a close call toward Fireflies.ai for async engineering teams.

Both Fathom and Fireflies.ai include a HIPAA BAAHIPAA BAA - A signed Business Associate Agreement that lets you handle protected health information under US healthcare privacy law. as part of their plans, so healthcare and legal teams get that coverage either way. The key difference is what happens to customer data: Fireflies.ai excludes it from AI training, while Fathom does not, a critical distinction for privacy conscious teams. Both tools also offer bot-free capture and GDPR or EU data residency, and both give admins custom data retention controls at the Enterprise tier. With HIPAA coverage tied and only Fireflies.ai keeping data out of training, Fireflies.ai is the stronger choice for compliance-sensitive teams.

Fathom and Fireflies.ai both offer clips and highlight reels, video recording, and an ask your meeting AI chat, so researchers get the core interview workflow either way. Fireflies.ai pulls ahead on what happens after: transcripts export in PDF, DOCX, SRT, CSV, JSON, and MD, compared to copy and paste only for Fathom, making it far easier to move sessions into other research tools. Fireflies.ai also supports 100 languages versus 38 for Fathom, useful for teams running interviews across markets. With the core clip and chat features tied and the export and language options both favoring Fireflies.ai, it is the stronger fit.

Both Fathom and Fireflies.ai include automatic AI meeting summaries and speaker identification, so speaker labelled notes are available either way for candidate interviews. Fireflies.ai pulls ahead on exports, supporting PDF, DOCX, SRT, CSV, JSON, and MD, while Fathom offers copy and paste only, a real limitation for pushing transcripts into an ATS. Fireflies.ai is also cheaper per seat annually, $10/seat/mo versus $16/seat/mo for Fathom, and lists a broader integration set including Linear and Airtable alongside Slack, Notion, and Zapier. With the summary and diarizationdiarization - Splitting a transcript by speaker, so you can see who said what. features tied, the export flexibility and lower cost make Fireflies.ai the better fit for talent teams.

Fireflies.ai lists CRM integrations with Salesforce, HubSpot, Affinity, and Redtail, while Fathom's CRM integrations cover Salesforce and HubSpot, giving Fireflies.ai broader reach into the CRMs sales teams use. Both tools generate automatic action items and offer clips or highlight reels for pulling coaching moments out of calls. Fireflies.ai also supports live, real-time transcription during calls, a capability not listed for Fathom. Fireflies.ai's annual per-seat price is $10/seat/mo, compared with $16/seat/mo for Fathom. With more CRM coverage and a lower price, Fireflies.ai is the stronger fit for sales teams.

Fathom's free plan includes unlimited recording, with only advanced AI summaries capped at 5 per month. Fireflies.ai's free plan caps team storage at 400 minutes and limits monthly AI credits, a tighter overall limit for a solo user or tiny team building up a history of calls. Both free tiers include unlimited transcription minutes and an AI meeting summary. Fireflies.ai's cheapest paid seat is $18/seat/mo billed monthly. Fathom charges $20/seat/mo billed monthly, a smaller gap than the free tier difference. The more usable free plan makes Fathom the better starting point.