# Fathom vs Fireflies.ai

> Fathom vs Fireflies.ai: Fireflies.ai is our pick, leading for consultants & agencies and engineering teams. They split on data excluded from ai training and.

This is the verified Fathom vs Fireflies.ai breakdown: Fathom (Free-first AI meeting notetaker) and Fireflies.ai (AI meeting notetaker with CRM sync) are AI meeting notetakers platforms, priced from $16/seat/mo and $10/seat/mo respectively. The bottom line, head-to-head facts, and true cost tiers follow.

AI meeting notetakers platforms · 33 facts compared · all sourced · pricing verified Jul 20, 2026

## Bottom line

Fireflies.ai wins six of the seven use cases, losing only Solo & Free to Fathom. It exports transcripts in PDF, DOCX, SRT, CSV, JSON, and MD, versus copy and paste only for Fathom, and lists CRM integrations with Salesforce, HubSpot, Affinity, and Redtail, helping it win Recruiters, Sales Teams, and Product & UX Research. Fireflies.ai also lists Linear among its integrations, giving it an edge in Engineering Teams. Fathom takes Solo & Free because its free plan includes unlimited recording, while Fireflies.ai's free plan caps team storage and limits monthly AI credits. Across most buying scenarios, Fireflies.ai is the stronger overall choice.

## Verdict summary

| Use case | Winner | Why |
| --- | --- | --- |
| Consultants & Agencies | Fireflies.ai | Fireflies.ai costs $10/seat/mo on the annual plan versus $16/seat/mo for Fathom, a meaningful saving for agencies billing seats across many client accounts. |
| Engineering Teams | Fireflies.ai | Fireflies.ai lists Linear among its integrations, alongside Slack, Notion, Zapier, and Airtable, giving engineering teams a direct route from meeting notes into their issue tracker. |
| Privacy & Compliance | Fireflies.ai | Both Fathom and Fireflies.ai include a HIPAA BAA as part of their plans, so healthcare and legal teams get that coverage either way. |
| Product & UX Research | Fireflies.ai | Fathom and Fireflies.ai both offer clips and highlight reels, video recording, and an ask your meeting AI chat, so researchers get the core interview workflow either way. |
| Recruiters | Fireflies.ai | Both Fathom and Fireflies.ai include automatic AI meeting summaries and speaker identification, so speaker labelled notes are available either way for candidate interviews. |
| Sales Teams | Fireflies.ai | Fireflies.ai lists CRM integrations with Salesforce, HubSpot, Affinity, and Redtail, while Fathom's CRM integrations cover Salesforce and HubSpot, giving Fireflies.ai broader reach into the CRMs sales teams use. |
| Solo & Free | Fathom | Fathom's free plan includes unlimited recording, with only advanced AI summaries capped at 5 per month. |

## Fathom vs Fireflies.ai: head-to-head facts

| Fact | Fathom | Fireflies.ai | Verified |
| --- | --- | --- | --- |
| Price per seat (billed monthly) | 20 $/seat/mo ([source](https://www.fathom.ai/pricing)) | 18 $/seat/mo ([source](https://fireflies.ai/pricing)) | Jul 20 |
| Price per seat (billed annually) | 16 $/seat/mo ([source](https://www.fathom.ai/pricing)) | 10 $/seat/mo ([source](https://fireflies.ai/pricing)) | Jul 20 |
| What the free tier caps | 5 advanced summaries/mo; unlimited recording ([source](https://help.fathom.video/en/articles/5290881)) | 400 min storage/team, 20 AI credits ([source](https://fireflies.ai/pricing)) | Jul 20 |
| Capture method | hybrid ([source](https://www.fathom.ai/pricing)) | hybrid ([source](https://guide.fireflies.ai/articles/6666374717-how-to-record-meetings-without-a-bot-on-the-fireflies-desktop-app)) | Jul 20 |
| Bot-free capture option | ✓  Yes ([source](https://www.fathom.ai/overview)) | ✓  Yes ([source](https://guide.fireflies.ai/articles/6666374717-how-to-record-meetings-without-a-bot-on-the-fireflies-desktop-app)) | Jul 20 |
| Meeting platforms supported | Zoom, Google Meet, Microsoft Teams ([source](https://www.fathom.ai/integrations)) | Zoom, Google Meet, Teams, Webex, GoToMeeting ([source](https://fireflies.ai/integrations)) | Jul 20 |
| Languages supported | 38 ([source](https://help.fathom.video/en/articles/296192)) | ~100 ([source](https://guide.fireflies.ai/articles/2973706448-learn-about-fireflies-supported-languages)) | Jul 20 |
| AI meeting summary | ✓  Yes ([source](https://www.fathom.ai/pricing)) | ✓  Yes ([source](https://fireflies.ai/pricing)) | Jul 20 |
| SOC 2 Type II | ✓  Yes ([source](https://help.fathom.video/en/articles/296512)) | ✓  SOC 2 Type II ([source](https://fireflies.ai/security)) | Jul 20 |

## Fathom vs Fireflies.ai pricing: true cost at 3 usage tiers

Real monthly bill for a team, from published per-seat rates on annual billing. Free-only or platform-bundled tools show n/a; their free-tier cap is the story.

| Volume | Buyer | Fathom | Fireflies.ai | Note |
| --- | --- | --- | --- | --- |
| 1 seat | Solo / freelancer | $16/mo | $10/mo | A single user. Free tiers often cover this entirely. |
| 10 seats | Growing team | $160/mo | $100/mo | A whole team on paid seats; annual billing assumed. |
| 50 seats | Department | $800/mo | $500/mo | Company rollout. Most vendors negotiate at this size. |

## Fathom vs Fireflies.ai: verdicts by use case

### Consultants & Agencies → Fireflies.ai

Fireflies.ai costs $10/seat/mo on the annual plan versus $16/seat/mo for Fathom, a meaningful saving for agencies billing seats across many client accounts. Both tools support in-person and mobile capture and a bot-free option, so client meetings can be recorded without a bot joining either way. Fathom offers unlimited recording storage on every plan, while Fireflies.ai caps Pro plans at 8,000 minutes per seat before storage goes unlimited on Business and above. Fireflies.ai also exports transcripts in PDF, DOCX, SRT, CSV, JSON, and MD, far beyond Fathom's copy and paste only export. The lower annual seat price and richer exports outweigh the storage difference.

### Engineering Teams → Fireflies.ai

Fireflies.ai lists Linear among its integrations, alongside Slack, Notion, Zapier, and Airtable, giving engineering teams a direct route from meeting notes into their issue tracker. Fathom integrates with Slack, Notion, Asana, and Zapier but does not list Linear. Both tools generate automatic action items and offer a public API, and both include an AI meeting summary, so hands off task capture works either way. Fireflies.ai is also cheaper on an annual plan, $10/seat/mo versus $16/seat/mo for Fathom. That direct Linear integration tips a close call toward Fireflies.ai for async engineering teams.

### Privacy & Compliance → Fireflies.ai

Both Fathom and Fireflies.ai include a HIPAA BAA as part of their plans, so healthcare and legal teams get that coverage either way. The key difference is what happens to customer data: Fireflies.ai excludes it from AI training, while Fathom does not, a critical distinction for privacy conscious teams. Both tools also offer bot-free capture and GDPR or EU data residency, and both give admins custom data retention controls at the Enterprise tier. With HIPAA coverage tied and only Fireflies.ai keeping data out of training, Fireflies.ai is the stronger choice for compliance-sensitive teams.

### Product & UX Research → Fireflies.ai

Fathom and Fireflies.ai both offer clips and highlight reels, video recording, and an ask your meeting AI chat, so researchers get the core interview workflow either way. Fireflies.ai pulls ahead on what happens after: transcripts export in PDF, DOCX, SRT, CSV, JSON, and MD, compared to copy and paste only for Fathom, making it far easier to move sessions into other research tools. Fireflies.ai also supports 100 languages versus 38 for Fathom, useful for teams running interviews across markets. With the core clip and chat features tied and the export and language options both favoring Fireflies.ai, it is the stronger fit.

### Recruiters → Fireflies.ai

Both Fathom and Fireflies.ai include automatic AI meeting summaries and speaker identification, so speaker labelled notes are available either way for candidate interviews. Fireflies.ai pulls ahead on exports, supporting PDF, DOCX, SRT, CSV, JSON, and MD, while Fathom offers copy and paste only, a real limitation for pushing transcripts into an ATS. Fireflies.ai is also cheaper per seat annually, $10/seat/mo versus $16/seat/mo for Fathom, and lists a broader integration set including Linear and Airtable alongside Slack, Notion, and Zapier. With the summary and diarization features tied, the export flexibility and lower cost make Fireflies.ai the better fit for talent teams.

### Sales Teams → Fireflies.ai

Fireflies.ai lists CRM integrations with Salesforce, HubSpot, Affinity, and Redtail, while Fathom's CRM integrations cover Salesforce and HubSpot, giving Fireflies.ai broader reach into the CRMs sales teams use. Both tools generate automatic action items and offer clips or highlight reels for pulling coaching moments out of calls. Fireflies.ai also supports live, real-time transcription during calls, a capability not listed for Fathom. Fireflies.ai's annual per-seat price is $10/seat/mo, compared with $16/seat/mo for Fathom. With more CRM coverage and a lower price, Fireflies.ai is the stronger fit for sales teams.

### Solo & Free → Fathom

Fathom's free plan includes unlimited recording, with only advanced AI summaries capped at 5 per month. Fireflies.ai's free plan caps team storage at 400 minutes and limits monthly AI credits, a tighter overall limit for a solo user or tiny team building up a history of calls. Both free tiers include unlimited transcription minutes and an AI meeting summary. Fireflies.ai's cheapest paid seat is $18/seat/mo billed monthly. Fathom charges $20/seat/mo billed monthly, a smaller gap than the free tier difference. The more usable free plan makes Fathom the better starting point.

## Fathom vs Fireflies.ai: common questions

### Is Fathom cheaper than Fireflies.ai?

No, Fireflies.ai is cheaper than Fathom at every published price point. Fireflies.ai's annual per-seat price is $10/seat/mo. Fathom charges $16/seat/mo on its annual plan. Fireflies.ai's monthly per-seat price is $18/seat/mo. Fathom charges $20/seat/mo billed monthly.

### Fathom vs Fireflies.ai: which is better for consultants & agencies?

Fireflies.ai is the better fit for consultants and agencies. Its annual per-seat price is $10/seat/mo, compared with $16/seat/mo for Fathom, and it exports transcripts in PDF, DOCX, SRT, CSV, JSON, and MD, versus copy and paste only for Fathom.

### Does Fathom or Fireflies.ai support more languages?

Fireflies.ai supports 100 languages. Fathom supports 38 languages, so Fireflies.ai covers far more languages for teams meeting across markets.

### Is Fathom or Fireflies.ai better for privacy and compliance?

Both Fathom and Fireflies.ai include a HIPAA BAA. Fireflies.ai excludes customer data from AI training, while Fathom does not. Both support GDPR or EU data residency and offer custom data retention controls at the Enterprise tier.

### What transcript export formats does Fireflies.ai offer compared to Fathom?

Fireflies.ai exports transcripts in PDF, DOCX, SRT, CSV, JSON, and MD. Fathom only supports copy and paste, with no file export formats listed.

### Is there an alternative to Fathom for teams that need more CRM integrations?

Fireflies.ai is an alternative to Fathom with CRM integrations covering Salesforce, HubSpot, Affinity, and Redtail, compared to Salesforce and HubSpot for Fathom.

### How many meeting platforms does Fireflies.ai support?

Fireflies.ai supports Zoom, Google Meet, Microsoft Teams, Webex, and GoToMeeting, five platforms in total.

### Does Fathom offer unlimited call storage?

Yes, Fathom's recording storage limit is unlimited, with no cap listed on how many recordings can be kept.

### Does Fathom or Fireflies.ai cost less at the business or team tier?

Fireflies.ai's business plan is $29/seat/mo, while Fathom's business plan is $34/seat/mo, so Fireflies.ai costs less per seat at the team tier.

Source: https://www.versusref.com/notetakers/fathom-vs-fireflies/